2023 General Information
- Town and State: Pattersonville, New York
- Venue: Indian Lookout Country Club
- Address: 1142 Batter Street, Pattersonville, NY, 12137
- October 5th, attendee early arrival (beginning at 1:00pm)
- October 6th, 7th, and 8th days of festival (beginning at 8:00am)
- October 9th, attendee loadout
Festival will be held in rain, shine, or snow. Be prepared for all weather and temperatures! Check “What to Bring List”. Be geared up and ready-to-rock.
Load In Procedure:
Upon arriving at Evolutions, attendees will go through the following procedures:
1). Wristbands and ID Checkpoint
- Have state ID and admission ticket at the ready. If being shown on a device, have the brightness turned up to max. Pro-tip, have the entire document saved to your phone as a screen shot so that you do not need service to present your ticket to be scanned.
- If someone in your party purchased your ticket for you, you MUST be in the vehicle with them upon arrival.
- Once cleared through the ID checkpoint and wristbands are obtained, you will be directed by event staff to the security checkpoint. Evolutions wristbands must be worn at all times and will be void if tampered with, torn, or removed.
2). Security Check Point
- By entering the venue, you consent to a search of yourself and your possessions (i.e. your car, person, packs, bags, coolers, etc) in order to keep all attendees and staff safe.
- A search for prohibited, dangerous, or illegal items will be carried out by licensed security upon entering the venue. A thorough search may be conducted at securities discretion if needed. If this occurs, the occupants in the vehicle will be asked to exit the vehicle while the thorough search is conducted. If an attendee is found to be carrying on their person, or transporting with their vehicle, prohibited, dangerous, or illegal items, they may be refused entry to the festival.
- Note: If an attendee is already on venue at any point during the festival and found with such items, the attendee may be escorted off property with no re-entry allowed till after the festival is over to gather their belongings.
3). Arriving at Camp
- Once successfully through the ID and security checkpoints with wristbands, you will be guided by Evolutions parking team to arrive at your camping location
- With that, it’s time to setup camp and have fun! You’ll have plenty of room : ) Also, remember to bring campsite decorations!
What To Bring:
If you’ve been to an Evolutions, then you know it can get COLD at night; we are not a summer festival. Bring multiple comfortable warm layers and extra thick blankets, and thick/multiple sleeping bags; you won’t regret it. If you are someone who has never used a sleeping pad (air or foam) while camping, you’d be surprised how insulating they are. We want everyone to be as cozy as they can be when going to sleep. Also, bring a rain jacket. You’ll be sorry you didn’t if we are going to play in the rain (which, if it rains, we certainly will). Quick list of suggested items to bring:
- Functional Tent
- Tent Rain Fly
- Rain Jacket
- Boots (best case: water proof and insulated)
- Ear plugs
- Sleeping Bag, Sleeping Pad, Extra Blankets, Pillows. (Make sure you stay warm at night)
- Easy-Up Canopy
- Hammocks! The late night scene is all about the tree life.
- Decorations for your site! We’d love for you to bring decorations for your Evolutions base camp. Attendee additions are a wonderful contribution to the event. Remember, all decorations must be taken with you at the end of the event.
- Head Lamp (with extra batteries or with car charger is best)
- Camping Chairs
- Toiletries: Toothpaste and Toothbrush, Contacts, Body wash, Deodorant, Floss, etc
- Cooler with ice (or dry ice) for food or water
- Plenty of drinking water
- If alcohol is present in the vehicle upon load-in, ownership of the alcohol (meaning the owner’s ID) must be presented to Evolutions security/staff. ID of the owner must be 21 years of age or older.
- No glass or hard liquor allowed.
- Each attendee may bring the following:
- 30-pack of 12oz Beers OR 2 sealed boxes of wine (1.5 L or less)
- How do we get our tickets?
- Digital tickets are provided through the Ticketing co once purchased.
- When are wristbands received?
- Evolutions wristbands are provided at the gate upon arrival with ID verification.
- Do I have to print out my ticket and have it in hand upon arrival?
- Although that is always a good idea, it’s probably not necessary. A screen shot of your ticket with scan code and name will suffice. Once your code is scanned, you are given a wristband and your entry is recorded; after that, your ticket becomes invalid. Save your ticket on your phone so that you do not need service to produce your ticket.
- What are acceptable forms of ID?
- State drivers license, state non-drivers ID card, or a US passport.
- May I cancel my order or get a refund for my tickets?
- Sorry, but there are no refunds.
- What is the age requirement to attend this event?
- This event is an 18+ event.
- Will there be ATM’s on site?
- Yes! There will be ATM’s at Evolutions.
- What if there is rain or snow during the festival?
- Evolutions is a rain or shine event. Check out the “What to Bring” section but we hope you know what to bring to be comfortable in uncomfortable outdoor weather.
- Will there be first-aid available?
- Most definitely; there will be medical teams available at all hours of the festival. They may be found doing rounds on foot throughout the festival grounds or in the Medical Tent. Medical team members will be easily identifiable in case of emergency.
- Where am I going to car camp?
- Attendees will be directed by Evolutions Staff for where to park/camp. All camping spots are in grass locations. The grounds map will show the layout of the venue.
- Is there re-entry to the venue?
- Yes! You may leave whenever you’d like. The vehicle and driver will be checked prior to departing the venue site. When returning, the vehicle must go through security checkpoint again.
- Are there showers?
- Yes! Showers will be free and hot!
- What may I expect for bathrooms when I arrive?
- There will be both permanent flushing toilets along with porter units.
- Will food and beverages be available for purchase on venue?
- Yes, food will be available for purchase through some wonderful food vendors.
- Will there be a bar serving alcohol?
- Yes! We will have a bar serving to those 21+ with valid ID.
- Will water be available?
- Yes! Water will be freely available to attendees but still plan on bringing personal water for your camp (always when attending a festival). Stay hydrated!
- Are there going to be craft and ware vendors?
- Absolutely! Bring cash and have those Venmo, Cash App, and Pay Pal accounts ready to go.
- Can I have an open fire?
- Yes, there will be multiple fire sites throughout the grounds in designated locations. Do not make fires in un-designated locations, this is prohibited.
- Am I allowed to cook food on the fire and/or grill?
- Of course! However, for grilling you are not allowed to bring propane canisters larger than 16oz camping propane.
- Is power provided to tents?
- No, line power isn’t readily available. Please be prepared to use your cars power when needed and have 12v converters at the ready to charge phones, batteries, etc.
- No Drones
- Bolt Cutters
- Power tools
- No Firearms
- No Fireworks
- No Generators
- No Gas or Electric Dirt Bikes or ATV’s
- No Glass
- No Hard Liquor
- No Kegs
- No Drugs or drug paraphernalia *Prescription Medication is allowed ONLY in a prescription bottle with proper labeling for the person possessing it*
- No Laser pens or similar focused light device
- No Pocket Knives or Leatherman’s
- No animals of any kind. *Service animals with proper vests and credentials are allowed* Additionally, information must be approved through emailing firstname.lastname@example.org prior to arriving at Evolutions with an animal.
- No Weapons
- Any other items deemed as annoying or posing a threat to the safe enjoyment of the patrons (at securities discretion)
Fire Spinning Policy:
GA Fire Spinning
There will be ONE safety meeting for attendees per day who would like to spin during the burns at Evolutions. Attending this meeting is REQUIRED if you want to spin during the GA fire circle. You will not be allowed to spin until you’ve signed the waiver and have received a wrist band or have your name on a list clearing you to spin. We can’t wait to play and flow with you all. The fire scene is going to be hott.
What Covid policies will be implemented for the event?
Although Covid conditions are variable, there is an ever-increasing vaccinated population; Source: Center for Disease Control and Prevention (CDC).
What it comes down to is that we will follow NYS and CDC law directives as related to Covid safety. Currently, vaccinations and masks are not required for entry. More information will be updated here as the festival approaches.
All Evolutions attendees agree to the following upon entry:
- Within the prior 14 days, they have not tested positive for (or been exposed to), someone who has tested positive for Covid.
- Within the prior 48 hours, they have not experienced symptoms of Covid (e.g., a fever of 99.6⁰F or higher, fatigue, cough, repeated shaking, shortness of breath or difficulty breathing, chills, headache, sore throat, loss of taste or smell, muscle pain/aches, runny nose, vomiting, diarrhea, nasal congestion, or any other symptoms associated with Covid identified by the CDC).
- That you, the attendee, understands and accepts that you are entering an outdoor open-air public place where people are present and that such a location inherently has the risk of exposure to Covid regardless of precautions set forth by any parties. By entering the festival grounds, you (the attendee) voluntarily assume the risks associated with exposure to Covid.
Code of Conduct:
Evolutions is a safe, respectful, inclusive, and fun environment for everyone. This Code of Conduct applies to all at the venue. Guests, staff, volunteers, and vendors will be held to the same standards. We reserve the right to remove or ban any person who does not adhere to the Code of Conduct.
845 Vibrations does not tolerate harassment of any kind, including:
- Intimidation or threats
- Inappropriate disruption of events
- Hurtful language
- Physical assault of any type
- Inappropriate physical contact
- Unwanted sexual attention
- Unwanted photography or video recording
- Bullying or stalking
Especially in connection to:
- Race or ethnicity
- National origin
- Gender identity or presentation
- Sex or sexual orientation
- Disability, medical condition or pregnancy
- Citizenship status
WHAT TO DO:
- If you are asked to stop any harassing behavior, STOP immediately. Seriously.
- If you experience or witness any form of harassment, please contact the nearest Evolutions Staff or Volunteer to address the situation.
- If you feel unsafe in your immediate situation, alert our staff and move to a safe location.
We will address the situation immediately by removing the harasser or taking similar necessary action. 845 Vibrations may also contact local police if there is a critical safety issue. Stay safe #845vibe
Artist Interest Form:
If you are an artist in any regard, you’ve reached the right place to submit your interest to showcase your skills and work at Evolutions festival.
Send us your information and we’ll get back to you. All ideas are welcome so please apply!
The link button at the top of the page will bring you to a google form application. Please fill it out in its entirety. Once the form is filled out, we will get back to you. Limited slots are available so we can’t guarantee all artists will be approved.
Vendor Interest Form:
If you are a Vendor (merchandise, food, or art), you’ve reached the right place to submit your interest to showcase your skills and work at Evolutions festival. Send us your information and we’ll get back to you.
Please fill out the google form located at the top of the page in its entirety. Once the form is filled out, we will get back to you. Limited slots are available so we can’t guarantee all vendors will be approved.